The Building Administrator System facilitates communication and coordination of localized emergencies and essential services for building occupants and campus visitors. Campus-wide emergencies, such as closings and delayed openings due to weather, major physical damage, and campus utility disruptions are communicated through the comprehensive University Communications notification system. These campus-wide notifications are determined by executive decision and may include broadcasts on the University website, email distribution, main telephone line, and through the local media.
Designation of Building Administrators
Typically, Building Administrators are designated as follows:
- For buildings with a primary function (academic, administrative, student life), the highest ranking administrator in the building is the Building Administrator
- For mixed-use buildings, the highest ranking administrator for the most common function is the Building Administrator
- For Residence Halls, the Community Directors serve as Building Administrators
A Building Administrator may delegate appropriate responsibilities to another associate in the building. The Office of Technology Services publishes the telephone directory with the "official" Building Administrator designees, not any delegates. The officially designated Building Administrator retains accountability and authority for the following responsibilities, even when tasks are assigned to other staff for action.
Building Administrator Responsibilities
Building Administrators are responsible for:
- Partnering with the University's Department of Public Safety (DPS) and Department of Environmental Health and Safety / Risk Management (EHS/RM) for implementation of a building evacuation plan, safety programs, crime prevention programs, safety systems testing and inspections.
- Appointment of DPS Watch Captains.
- Coordination of building occupant communications and accommodations during emergency situations. (NOTE: A confidential contact list for before and after hour emergencies requiring Building Administrator notification is maintained in DPS and in Facilities. The Registrar is also contacted for emergencies involving buildings with instructional spaces.)
- Designation of building personnel eligible to receive keys or access cards to the main entrance of the building and offices, consistent with University security and access policies. Approval of lock changes.
- Communication to occupants regarding the reporting of maintenance, custodial, and utility problems. Coordination of non-routine and special multi-office work project requests to Facilities Maintenance and Operations (FMO). (Note: Building occupants should be encouraged to report problems directly to the Facilities Service Center via the on-line work request system or by calling x5121).
- Establishment of locations for shared building amenities (i.e. lounges, lunch areas), office equipment, and vending machines in consultation with Facilities Planning and Management.
- Determination of building practices and locations for general and department specific postings, in conjunction with University policies and initiatives.
All lists and documents associated with the Building Administrator System are maintained by Facilities Maintenance and Operations (FMO). If you have any questions, please email firstname.lastname@example.org.